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MED SPAS & AESTHETIC CLINICS

High-ticket, consultation-driven services where every missed inquiry costs $200–$2,000+.

INJECTABLES & FILLER CLINICS— LASER & SKIN REJUVENATION CENTERS— BODY CONTOURING & SCULPTING STUDIOS— IV THERAPY & WELLNESS LOUNGES— MEDICAL-GRADE FACIAL & SKINCARE CLINICS— HAIR RESTORATION CLINICS— HORMONE & ANTI-AGING CLINICS— PLASTIC SURGERY PRE/POST CARE CENTERS— COSMETIC DERMATOLOGY PRACTICES— WEIGHT LOSS & METABOLIC CLINICS— REGENERATIVE MEDICINE CENTERS— TEETH WHITENING & COSMETIC DENTAL SPAS— CRYOTHERAPY & RECOVERY CENTERS— LUXURY DAY SPAS WITH MEDICAL SERVICES— MOBILE MED SPA SERVICES— INJECTABLES & FILLER CLINICS— LASER & SKIN REJUVENATION CENTERS— BODY CONTOURING & SCULPTING STUDIOS— IV THERAPY & WELLNESS LOUNGES— MEDICAL-GRADE FACIAL & SKINCARE CLINICS— HAIR RESTORATION CLINICS— HORMONE & ANTI-AGING CLINICS— PLASTIC SURGERY PRE/POST CARE CENTERS— COSMETIC DERMATOLOGY PRACTICES— WEIGHT LOSS & METABOLIC CLINICS— REGENERATIVE MEDICINE CENTERS— TEETH WHITENING & COSMETIC DENTAL SPAS— CRYOTHERAPY & RECOVERY CENTERS— LUXURY DAY SPAS WITH MEDICAL SERVICES— MOBILE MED SPA SERVICES—

THE LANDSCAPE

Med spas and aesthetic clinics operate on a high-ticket, appointment-based model. Services range from injectables and laser treatments to body contouring and skin care packages. The business cycle typically includes an inquiry, a consultation, treatment booking, and ideally a repeat-visit or package retention loop. Revenue leaks occur at nearly every stage: after-hours inquiries go unanswered, consultation no-shows are not recovered, post-treatment follow-up is inconsistent, and most clinics have no structured rebooking or loyalty flow. Marketing is often reactive — heavy on promotions, light on education and trust-building. The average patient lifetime value is $1,500–$8,000+, making even small improvements in capture and retention extremely high-leverage.

$8,000+
Average Patient Lifetime Value

WHERE YOU'RE LEAKING REVENUE

No After-Hours Inquiry Capture
Est. 30–50% of inquiries come outside business hours — without automation, these are lost leads.
No Consultation No-Show Recovery
No-shows on consults represent lost $200–$500+ service opportunities per incident.
No Post-Treatment Follow-Up Sequence
Patients who feel forgotten don't rebook. Poor follow-up is the #1 cause of retention loss.
No Structured Rebooking/Retention Loop
Without a rebooking trigger, patients drift to competitors between treatments.
No Review Collection Automation
Google reviews directly impact local SEO and new patient trust — missing reviews = lost organic traffic.
Disconnected Booking and CRM Systems
Manual data entry creates errors, delays, and gaps in patient history.
Inconsistent Social Media Presence
Aesthetic clients research heavily on Instagram — inconsistent posting loses consideration-stage leads.

THE WEAVER OS™ FIX

AI Inquiry Assistant
Handles after-hours DMs, web chats, and FAQs — books consultations automatically
Triggers on: New DM, web chat initiated, form submission, after-hours inquiry detected
Booking + Deposit Flow
Online booking with card-on-file to reduce no-shows by 40–60%
Triggers on: Consultation booked, deposit not collected within 1hr, appointment 24hrs away
Post-Consultation Follow-Up Sequence
3–5 touch automated sequence for unconverted consultations
Triggers on: Consultation completed, no treatment booked within 48hrs
Retention & Rebooking Engine
Automated 4–6 week rebooking reminders and loyalty milestone messages
Triggers on: Treatment completed, rebooking window approaching, loyalty milestone reached
Review Collection Automation
Post-treatment SMS/email requesting Google review with one-click link
Triggers on: Treatment completed, 2hrs post-appointment
Marketing Content Engine
Scheduled social posts, email campaigns, and before/after asset workflows
Triggers on: Scheduled send cadence, new before/after approved, promotion created
Unified CRM + Analytics Dashboard
Single view of leads, patients, revenue, and channel performance
Triggers on: New lead created, appointment status change, revenue event logged

8 AUDIT CATEGORIES

Lead Capture & Intake
How many inquiries are lost after-hours?
Is your inquiry form capturing phone numbers and preferred contact method?
Booking & Scheduling
What % of consultation bookings require a deposit or card-on-file?
How are no-shows being tracked and recovered?
Follow-Up & Conversion
Do you have an automated follow-up sequence for consultation no-shows?
What's your consultation-to-booking conversion rate?
Marketing & Content
How frequently are before/after photos being posted to social media?
Is your email list growing, and are you sending educational content?
CRM & Customer Data
Do you track patient lifetime value and treatment history?
Can you segment patients by treatment type or last visit date?
Internal Workflows & Tools
How are post-treatment follow-ups being tracked and assigned?
Is there a defined rebooking protocol, and is it being enforced?
AI & Automation Readiness
Are you open to AI chatbot handling initial inquiries?
Can your systems integrate SMS and email automation?
Analytics & Visibility
Do you know your cost-per-lead by channel?
Can you measure treatment-to-rebook rate?

READY TO SYSTEMIZE YOUR MED SPA/AESTHETIC CLINIC?

Get a free audit of your systems and identify the biggest revenue leaks in your Med Spas & Aesthetic Clinics business.

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WEAVIE KNOWS MED SPAS & AESTHETIC CLINICS.

Weavie is trained on the specific workflows, pain points, and opportunities in med spas and aesthetic clinics. From automated treatment follow-ups and rebooking reminders to review generation and membership retention campaigns, Weavie handles the work you don't have time for.