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The consult you never called back

High-ticket, consultation-driven services where every missed inquiry is a real cost.

INJECTABLES & FILLER CLINICS· LASER & SKIN REJUVENATION CENTERS· BODY CONTOURING & SCULPTING STUDIOS· IV THERAPY & WELLNESS LOUNGES· MEDICAL-GRADE FACIAL & SKINCARE CLINICS· HAIR RESTORATION CLINICS· HORMONE & ANTI-AGING CLINICS· PLASTIC SURGERY PRE/POST CARE CENTERS· COSMETIC DERMATOLOGY PRACTICES· WEIGHT LOSS & METABOLIC CLINICS· REGENERATIVE MEDICINE CENTERS· TEETH WHITENING & COSMETIC DENTAL SPAS· CRYOTHERAPY & RECOVERY CENTERS· LUXURY DAY SPAS WITH MEDICAL SERVICES· MOBILE MED SPA SERVICES· INJECTABLES & FILLER CLINICS· LASER & SKIN REJUVENATION CENTERS· BODY CONTOURING & SCULPTING STUDIOS· IV THERAPY & WELLNESS LOUNGES· MEDICAL-GRADE FACIAL & SKINCARE CLINICS· HAIR RESTORATION CLINICS· HORMONE & ANTI-AGING CLINICS· PLASTIC SURGERY PRE/POST CARE CENTERS· COSMETIC DERMATOLOGY PRACTICES· WEIGHT LOSS & METABOLIC CLINICS· REGENERATIVE MEDICINE CENTERS· TEETH WHITENING & COSMETIC DENTAL SPAS· CRYOTHERAPY & RECOVERY CENTERS· LUXURY DAY SPAS WITH MEDICAL SERVICES· MOBILE MED SPA SERVICES·

THE LANDSCAPE

Med spas and aesthetic clinics operate on a high-ticket, appointment-based model. Services range from injectables and laser treatments to body contouring and skin care packages. The business cycle typically includes an inquiry, a consultation, treatment booking, and ideally a repeat-visit or package retention loop. Revenue leaks occur at nearly every stage: after-hours inquiries go unanswered, consultation no-shows are not recovered, post-treatment follow-up is inconsistent, and most clinics have no structured rebooking or loyalty flow. Marketing is often reactive: heavy on promotions, light on education and trust-building. Patient lifetime value is substantial, making even small improvements in capture and retention extremely high-leverage.

7
Automated Systems Built For Med Spas

WHERE YOU'RE LEAKING REVENUE

No After-Hours Inquiry Capture
A significant share of inquiries come outside business hours. Without automation, those leads are lost.
No Consultation No-Show Recovery
Every no-show on a consult is a lost service opportunity, with nothing in place to win it back.
No Post-Treatment Follow-Up Sequence
Patients who feel forgotten don't rebook, and poor follow-up is a major driver of retention loss.
No Structured Rebooking/Retention Loop
Without a rebooking trigger, patients drift to competitors between treatments.
No Review Collection Automation
Google reviews directly impact local SEO and new patient trust, so missing reviews mean lost organic traffic.
Disconnected Booking and CRM Systems
Manual data entry creates errors, delays, and gaps in patient history.
Inconsistent Social Media Presence
Aesthetic clients research heavily on Instagram, so inconsistent posting loses leads who are still deciding.

THE WEAVER OS™ FIX

AI Inquiry Assistant
Handles after-hours DMs, web chats, and FAQs, and books consultations automatically
Triggers on: New DM, web chat initiated, form submission, after-hours inquiry detected
Booking + Missed-Consult Recovery
Online booking through your own scheduler. A missed consultation drafts a rebook offer for you to approve
Triggers on: Consultation booked, consultation missed
Post-Consultation Follow-Up Sequence
3-5 touch automated sequence for unconverted consultations
Triggers on: Consultation completed, no treatment booked within 48hrs
Loyalty Milestone Engine
Automated loyalty milestone messages mark treatment anniversaries and patient milestones
Triggers on: Treatment completed, loyalty milestone reached
Review Collection Automation
Post-treatment email requesting Google review with one-click link
Triggers on: Treatment completed, 2hrs post-appointment
Marketing Content Engine
Scheduled social posts, email campaigns, and before/after asset workflows
Triggers on: Scheduled send cadence, new before/after approved, promotion created
Unified CRM + Analytics Dashboard
Single view of leads, patients, revenue, and channel performance
Triggers on: New lead created, appointment status change, revenue event logged

8 AUDIT CATEGORIES

Lead Capture & Intake
How many inquiries are lost after-hours?
Is your inquiry form capturing phone numbers and preferred contact method?
Booking & Scheduling
What % of consultation bookings require a deposit or card-on-file?
How are no-shows being tracked and recovered?
Follow-Up & Conversion
Do you have an automated follow-up sequence for consultation no-shows?
What's your consultation-to-booking conversion rate?
Marketing & Content
How frequently are before/after photos being posted to social media?
Is your email list growing, and are you sending educational content?
CRM & Customer Data
Do you track patient lifetime value and treatment history?
Can you segment patients by treatment type or last visit date?
Internal Workflows & Tools
How are post-treatment follow-ups being tracked and assigned?
Is there a defined rebooking protocol, and is it being enforced?
AI & Automation Readiness
Are you open to AI chatbot handling initial inquiries?
Can your systems integrate SMS and email automation?
Analytics & Visibility
Do you know your cost-per-lead by channel?
Can you measure treatment-to-rebook rate?

READY TO SYSTEMIZE YOUR MED SPA/AESTHETIC CLINIC?

Get a free audit of your systems and identify the biggest revenue leaks in your Med Spas & Aesthetic Clinics business.

TAKE THE SELF-ASSESSMENT
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WEAVIE KNOWS MED SPAS & AESTHETIC CLINICS.

Weavie is trained on the specific workflows, pain points, and opportunities in med spas and aesthetic clinics. From automated treatment follow-ups and missed-consult rebook offers to review generation and membership retention campaigns, Weavie handles the work you don't have time for.